Instructions for presenters


Oral presentations

The lecture theatres are equipped with the following audio-visual equipment:

  • Data Projector
  • Screen
  • PC or laptop with Windows XP
  • Remote mouse/laser pointer
  • Lectern and microphone
  • Lapel and/or hand-held radio microphones

Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial.

To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Mac users should ensure that they bring the correct connection cable (VGA) with them.

The lecture theatre is reasonably large, and speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced.

Poster presenters

Posters will be on display in the Boulind Suite with dedicated poster sessions as scheduled in the programme. There will be two poster sessions, so please check which session (A or B) your poster presentation is allocated to.

Please note that during this poster session, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme.

Posters must be no larger than A0 in size (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied.

Poster Session A

Presenters in Poster Session A should mount their posters between 12:00 and 15:30 on Monday 14 April. All posters from Poster Session A must be removed by 13:30 on Tuesday 15 April.

Poster Session B

Presenters in Poster Session B should mount their posters between 13:30 and 15:30 on Tuesday 15 April. All posters from Poster Session B must be removed by 13:00 on Wednesday 16 April.


Key dates

  • Abstract submission deadline:
    20 January 2014
  • Early registration deadline:
    10 March 2014
  • Registration deadline:
    4 April 2014

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